Nonin Medical, Inc.

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Administrative Associate Research & Development and Human Resources

Administrative Associate Research & Development and Human Resources

# of Openings 
Job Locations 
Regular Full-Time

More information about this job


Primary Objective: 

The Administrative Associate will support the R&D department and support the HR department.

Support for R&D department to include: composing correspondences/reports, department event and meeting planning and calendar management, coordinating expense related documentation, coordinating facility supplies and needs, and other tasks as assigned. The work requires attention to detail, ability to prioritize, multi-task and meet deadlines.


Support for HR department to include: conducting new hire orientation, HRIS data entry, basic reporting, scheduling interviews, event management, answering employee questions, completing verification of employment and other tasks as assigned. The work is time sensitive, requires accuracy, and the ability to deal professionally with highly confidential information.


Essential Job Functions:

Supporting R&D department:

  • Composes and types routine correspondence/reports, files correspondence and other records.
  • Assists with occasional travel arrangements, departmental event planning, meeting planning and calendar management.
  • Manages expense-related documentation and purchase orders.
  • Assists in preparing presentations.
  • Routes departmental paperwork for signature.
  • Maintains R&D intranet site.
  • Coordinates engineering department facility needs with the facilities department.
  • Administers office supplies for the facility and collects/distributes mail for the facility (distribute mail from post office, route inter-office mail).
  • Documents and tracks action items in various departmental meetings as requested.
  • Assembles and manages department library including physical and electronic books, articles, periodicals, and library of Nonin products and competitive products.
  • Other tasks as assigned.

Supporting HR department:

  • Responsible for scheduling and conducting new hire orientation.
  • Enters employee information in HR systems by completing new hire, org change and term checklists.
  • Administers the training system to set up, update or archive training.
  • Coordinates and schedules phone interviews, in-person interviews and staffing coordination with agencies.
  • Answers employee questions on benefits or other HR related questions.
  • Completes basic reporting and verifications of employment in a timely and accurate manner.
  • Generates correspondences; manages files.
  • Conducts benefit reconcile between benefits system, vendor invoice and ADP and works with Vendors to resolve discrepancies.
  • Organizes company events, such as catering, agenda, etc.

Back up for the Receptionist.


Minimum Qualifications:

Required Education & Experience:


  • High School degree or GED;
  • 2 years’ Administrative experience.



Required Knowledge, Skills & Abilities:


  • MS Office experience (Outlook, Word, Excel, PowerPoint).
  • Must be able to maintain confidentiality and handle sensitive information; excellent attention to detail; able to research and use critical thinking skills to resolve problems; and provide timely follow up to customers; communicate to all employees at all levels with tact and diplomacy; effective communication skills in written and verbal form; demonstrate initiative and achieve results; demonstrate a “can do” attitude; demonstrated ability to work as an effective team member who can contribute in a positive way to overall group objectives.
  • The work requires attention to detail, ability to prioritize, multi-task and meet deadlines.

Preferred Qualifications:

  • Administrative experience in Human Resources or R&D.
  • SharePoint (Intranet) basic administration experience.

Physical Requirements:


  • Ability to work with a computer.